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Senior Administrator


Job Description

Job Summary

Do you want to work for a Global Pharmaceutical company where you will get recognized for your hard work and commitment? Look no further, apply today.

Novartis is currently recruiting for a Senior Administrator to join the CSP to support a large team.

Job purpose

The purpose of the Senior Administrator role is to provide Administration support to the CSP Service Heads in Dublin.

Key Responsibilities

Executive administration support for the CSP Service Heads Dublin which includes diary management, meeting coordination, minute taking as required, travel arrangements and expenses.
Assist with presentation preparation, documentation handling, and other administrative activities.
Onboarding new Associates to various systems.
Management Information reporting.
SharePoint administration and content management.
Coordination of training plans and schedules.
Administration of training records and documentation.
Ensure adherence to company compliance and data protection standards.
Provide support in recruitment, interview scheduling, assessment centres.
Provide cover for other site Administrators as required.
Organise and coordinate customer visits and other events as required.

Key Performance Indicators

Customer satisfaction from various teams.
Technical (i.e. documentation) & process competence and compliance.
Timely and proper execution of activities.
Productivity targets for travel cost reduction.
Accuracy of reporting.

About Novartis

About the Novartis Global Service Centre in Dublin

The Novartis Global Service Center (NGSC), Dublin, was set up in 2013 and is located in a state-of-the-art facility on the Merrion Road in Ballsbridge. The center, one of five around the world, delivers a broad variety of services to the Novartis divisions and organizations worldwide. Services offered by the Dublin team include scientific and commercial services, IT, HR Operations and Procurement. There are currently several hundred associates employed at the site with 32 nationalities speaking 28 languages.

The operation is continuing to grow rapidly and has a number of exciting vacancies for experienced high-caliber candidates who are interested in working as part of an international team delivering services globally. Novartis offers a rewarding career and a comprehensive benefits package.

Novartis is a world-leading healthcare company that provides innovative solutions to address the evolving needs of patients and societies. Headquartered in Switzerland, Novartis offers a diversified portfolio to best meet these needs: innovative medicines, eye care and cost-saving generic pharmaceuticals. Novartis is the only global company with leading positions in these areas. Novartis Group companies employ approximately 120,000 full-time-equivalent associates and its products are available in more than 180 countries around the world.

Benefits of Working for Novartis

Pension scheme; Share scheme
Health insurance; 25 days annual leave
Flexible working arrangements
Subsidized dining facilities
Employee recognition scheme


Commercial training e.g. other vocational qualification, but must have excellent administrative skills/experience.
Minimum Leaving cert or equivalent experience.
Advanced skills in current Microsoft Office suite.
Experience in current SharePoint administration and design experience preferred
Essential experience working in a global, corporate multi-cultural environment.
Experience working within diverse teams to achieve team goals.


Novartis are an equal opportunities employer and welcome applications from all suitably qualified persons


To apply for this position follow the link. For assistance on arrival in English, Spanish, Italian and French contact our colleagues at EazyCity,

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